ADMINISTRATIVE ASSISTANT

OFFICE OF INSTITUTIONAL ADVANCEMENT
The position provides general support to five-person Institutional Advancement staff and will have specific duties related to the support of the Director.  
 Reports to: Director of Institutional Advancement
Responsibilities:

  • Schedule management of the department’s staff
  • Handle all incoming phone calls and greet walk-in guests
  • Process mail for the department
  • Data entry
  • Record and distribute meeting minutes of all Advancement Committee and sub-committee meetings
  • Provide support assistance for special events
  • Maintain office supplies and equipment
  • Manage files – electronic and paper
  • Maintain department budget and create reports

Requirements

  • Three to five years in administrative support positions
  • Strong telephone and interpersonal skills
  • Proficiency in Microsoft Word, Excel, PowerPoint and Outlook
  • Experience in database management is highly desirable
  • Team-oriented
  • Ability to manage multiple tasks simultaneously
  • Minimum two years of college course work or appropriate technical training

Salary/Benefits: Commensurate with Experience
* Commensurate with experience

Interested candidates can contact:
Ms. Lisa Grider
Director of Institutional Advancement
Newark Academy
Tel: 973-992-7000 ext. 320
Fax: 973-992-4762
(Posted 08/25/08)


REGISTERED NURSE
In anticipation of a medical leave, Saddle River Day School is seeking a registered nurse with school experience to begin this fall to serve up to six months. Interested candidates are invited to send resumes and supporting documents by e-mail only to gtuccio@saddleriverday.org . SRDS is an equal opportunity employer.
(Posted 08/07/08)

 

 

FACILITIES MANAGER
The Peck School, an independent K-8 elementary school in Morristown, NJ, seeks an experienced Facilities Manager to oversee the physical operation of its 14+ acre campus.

Responsibilities include managing daily operations including maintenance and cleaning of school facilities, grounds, and equipment; oversight of facilities staff and outside contract services; development and execution of a comprehensive preventive maintenance plan; capital project management and involvement in annual and capital budget planning; and regulatory compliance.

Candidates must demonstrate broad managerial experience in personnel management, strong communication skills, and at least five years of experience in facility and plant (or related) management. Candidates should be well organized and have excellent written and computer documentation skills.

A competitive salary, commensurate with experience, and complete benefits package are offered. Please send cover letter, resume and three references to:
Susan McDonough
The Peck School
247 South Street
Morristown, NJ 07960
Email: smcdonou@peckschool.org
No phone calls, please.
(Posted 07/25/08)


ADMINISTRATIVE ASSISTANT
The American Boychoir School seeks an Administrative Assistant to support busy music and development departments. Reporting to the Vice President of Advancement, the successful candidates will be well organized, detail oriented and highly proficient in Microsoft Office. Applications will be accepted until the position is filled. Please send a cover letter, resume and salary requirements to personnel@americanboychoir.org or
Attn: Human Resources
The American Boychoir School
19 Lambert Drive
Princeton, NJ 08540
No phone calls please.
(Posted 05/09/08)

 

 

EXECUTIVE ASSISTANT TO HEAD OF SCHOOL
Oak Knoll School of the Holy Child seeks an experienced, detail-oriented Executive Assistant to the Head of School. This full-time, 12-month position requires a flexible nature and ability to maintain confidentiality. Strong communication skills required, ability to multi-task, and above average skills in Microsoft Word, Excel and Outlook. June start date for transition. Salary commensurate with experience; comprehensive benefits package available.

 

Oak Knoll School of the Holy Child, founded in 1924, is an independent, Catholic day school, co-ed in grades K-6 and for young women only in grades 7-12. Located on 11 acres in Summit, NJ, the school enrolls 550 students. Nearby Chatham Township is home to a 14-acre state-of-the-art athletic facility.

 

Forward letter of interest, resume and references to:
Ursala Duffy
Oak Knoll School of the Holy Child
44 Blackburn Road
Summit, NJ 07901
Email: ursala.duffy@oakknoll.org
(Posted 04/16/08)

 

 

REGISTRAR
Kent Place School, independent, nonsectarian, college-preparatory, N-12 day school in Summit, NJ, seeks an experienced, detail-oriented REgistrar starting July 2008. This full time position is responsible for the data entry, storage, reporting, maintenance and integrity of all current and historical academic records. Candidates should posses the ability to multi-task, excellent communication skills, and a proficiency with Microsoft Office Suite. Experience with Blackbaud's Education Edge or other student information system preferred. College degree desirable.
Please submit resume and cover to:
Director of Technology
Kent Place School
42 Norwood Avenue
Summit, NJ 07902
Email: employment@kentplace.org
Fax: 908-273-9390
Kent Place School is an equal opportunity employer. We seek candidates who will add to the diversity of the school community.
(Posted 03/06/08)

 

 

STAFF ACCOUNTANT
St. Philip's Academy is seeking a qualified candidate to fill a full time staff accountant position. This position will be responsible for all facets of accounts payable and receivable outside of student billing. It requires extensive communication with the Head of School, the faculty, administrators and vendors. Reporting to the Controller, the candidate should possess excellent communication and writing skills, be a self starter who is detailed oriented with excellent analytical skills. This position required an accounting degree, proficiency in Excel and Blackbaud experience is a plus.


Responsibilities include but are not limited to purchasing, accounts payable, capital campaign expenditures, fixed assets, due to/from funds, preparation of monthly reports for Head of School, cash deposits, reconciliation of accounts receivables with school administrators, preparation of annual 1099/1098 filing, assist in quarterly and annual budget preparation, and assist with the annual audit. Other responsibilities will include cross training in student billing.

 

St. Philip's Academy seeks to provide a rigorous and moral education to elementary and middle school children of the city of Newark and its environs. St. Philip's, a school in the Episcopal tradition, strives to create within its students a love of learning, an intellectual curiosity, and a sense of duty to the community that will enable them to make thoughtful and morally informed decisions throughout their lives. Leadership qualities are developed in a culturally diverse experience. The School exists to provide a unique educational opportunity for capable students, regardless of their ability to pay, enabling them upon graduation to be successful in the most selective secondary schools in the nation. We seek to provide a model of educational excellence, thereby contributing to the revitalization of the city of Newark.

 

We offer a competitive salary with excellent benefits. St. Philip's Academy does not discriminate on the basis of gender, race, color, creed, disability, age, sexual orientation, marital status, national origin or other legally protected status. For additional information on the school, please visit our website at www.st.philipsacademy.org.

 

Send your resume and cover letter to:
St. Philip's Academy
Attention: Migdalia Dale
342 Central Avenue
Newark, NJ 07103
Email: mdale@stphilipsacademy.org
(Posted 02/05/08)

 

 

FACILITIES MANAGER
Small independent N-8 cooperative school in Montclair seeks facilities manager. Responsibilities include: daily maintenance, supervise outsourced cleaning crew, identify schedule and manage repairs by contractors, set up for events, respond to building emergencies. Good organizational and communication skills necessary, basic computer skills a plus. Please send resumes to jgrodner@montclaircoop.org
(Posted 01/25/08)

 

 

SPECIAL EVENTS COORDINATOR
Link Community School, a private middle school institution providing a rigorous academic program for Newark youngsters of all academic abilities seeks an experienced Special Events Coordinator for the school's Office of Institutional Advancement. The Office of Institutional Advancement raises over $1.9 million each year for its operating needs, and encompasses the following components: fundraising through grants, special events, annual appeals; partnerships to provide extra-curricular programming for students, alumni relations, communications, and volunteer coordination. The Special Events Coordinator is responsible for overseeing the school's two annual special events -- A Taste of Newark (ATON) and Link Golf Outing.

Responsibilities include, but are not limited to:
* Manage, plan, and expedite at least two major special events annually;
* Identify and secure benefit chairs and committee members for both events;
* Coordinate with benefit committees to plan and execute events;
* Manage, create, update, and distribute the special events calendar;
* Coordinate and manage special events timeline and print material schedules;
* Create benefit invitations and other event print materials;
* Coordinate event site/space and other related logistics;
* Secure food sponsors and act as primary liaison with restaurants and caterers;
* Prepare solicitation and thank you letters;
* Manage guest list and event volunteers;
* Prepare and produce event reports and financial reports;
* Manage student performance portion of ATON;
* Assume other duties as needed.

 

Requirements:
* Appropriate educational and professional experience: Bachelor's degree coupled with 2-3 years of event planning experience preferably in the non-profit arena;
* Professional, enthusiastic, detail-oriented, and self-motivated;
* Exceptional writing, communication, organizational, and interpersonal skills;

* Capacity to manage multiple deadline-oriented projects simultaneously;
* Ability to exercise sound judgment, handle confidential matters with discretion, and develop a broad knowledge of the organization's programs, practices, policies, and procedures.
* Proficiency in Word, Excel and working knowledge of Raiser's Edge.


Link Community School seeks to provide an outstanding independent middle school education for Newark adolescents of all academic abilities from economically disadvantaged families. Link endeavors to create a powerful learning community built on a collective commitment to excellence and enduring core values. By building a strong academic foundation and instilling life long values, Link aims to develop students who will be successful in higher education and responsible and resourceful citizens who give back to others. For more information about Link Community School, please visit www.linkschool.org
Please send cover letter and resume to:
Maria Pilar Paradiso
Vice Principal, Director of Institutional Advancement
Link Community School
120 Livingston Street
Newark, NJ 07103
Fax: 973-642-1978
Email: maria.paradiso@linkschool.org
(Posted 01/14/08)